Election Notification for Elections of SJA Alumni Association for the term 2019-2021

Dated: 21st September 2019


I, Randhir K. Arora, as President of SJA Alumni Association, 12 Rajpur Road, Dehradun, hereby notify the following to all members of the Association: -


As per the Memorandum of Association, Rules and Regulations and Bye-laws framed, the following are Notified:-


  1. That the date of Elections for the Managing Committee for the term 2019-2021 is on 21st December 2019.
Sr . Post Number of Posts
I President One
II Vice President (Local) One
III Vice President (Out Station) One
IV Secretary One
V Treasurer One
VI Managing Committee Member – Senior Four
VII Managing Committee Member – Junior Three
  1. All members of the Association are required to elect the Managing Committee comprising of the following:-

The nomination shall be accompanied by a non refundable nomination fee in favour of  “SJA Alumni Association” through Demand Draft/ NEFT. Bank details of NEFT/bank transfer is as under:-


Account:           31241292634

Type                  Saving Bank

IFSC                  SBIN0000630

Branch  4, Convent Road, Dehradun- 248001


The nomination fees for the above said posts is as under:-




Sl. No. Post Amount (INR)
I President 15,000
II Vice President (Local) 15,000
III Vice President (Out Station) 15,000
IV Secretary 15,000
V Treasurer 15,000
VI Managing Committee Member – Senior 10,000
VII Managing Committee Member – Junior 5,000


  1. The Last date for FILING of nominations is 20th October 2019.


  1. The Last date for WITHDRAWAL of nomination/candidature is 29th October 2019.


  1. The last date for Request of e ballot by mail/email is 14th December 2019 for those members who due to personal exigencies may exercise the said option.


  1. As per the decision of the Management Committee Mr. Rajeev Nangia 1965 batch has been appointed as the Chief Returning Officer for the elections scheduled in December 2019. The Election Committee shall comprise of Chief Returning Officer along with Mr. Anurag Sangal, F.C.A 1974 batch, Mr. Ravi Maheshwari, F.C.A., 1986 batch.



In terms of the EGM held on 10th September 2019, the postal ballot system will be replaced by the e-ballot system on the recommendations of the Committee formed specifically for this purpose.


As per the Bye-Laws of the Association, only those Josephites can contest who is a bonafide member of the Alumni Association for a minimum period of One (1) year  prior to the date of elections for the post of MC Member; Whereas for posts of President, VPs, Secretary and Treasurer every candidate should be a bonafide member of the Alumni Association for a minimum period of Two (2) years.


Qualification Criteria for December 2019 Elections shall be as under: -


Post Minimum years since pass out from the school

(to be calculated from year of passing of ISC or equivalent exam)

Minimum tenure as MC member Member stationed at
President 15 years One Any where
Vice President (Local) 10 years One Dehradun
Vice President (Out Station) 10 years One Any where
Secretary 10 years One Dehradun
Treasurer 10 years One Dehradun
MC Members 10 years for four (4) senior members and 3 years for the balance three (3) members Nil Any where


The Election Bye-laws and Sequence of Events and Forms for the Elections are available on the website www.sjaalumni.com


The prescribed forms for Nominations, withdrawal of candidature and request for postal ballot are available with the Election Committee and can also be downloaded from the website www.sjaalumni.com.

Note: Only the requests made and received on proper prescribed forms shall be entertained.


All communication with respect to this notification should be made to the following Address: -


Returning Officer,

C/o. SJA Alumni Association,

“Alumni Office”

St. Joseph’s Academy,

12, Rajpur Road, Dehradun

E-Mail:  returningofficer@sjaalumni.com


For any further information / clarification on the Election process and criteria, members are requested to see the Election Bye-Laws as per the Rules & Regulations of the Association. (available on the website www.sjaalumni.com)


You are also requested to update your postal address, telephone numbers, email ID’s available with the Alumni office at the earliest.


To be eligible for voting, members are requested to ensure that all their dues are clear.


Members are also requested to carry their Membership cards for identity. However those members who are yet to receive their Membership cards may carry any other valid photo ID with them.


I call upon all members of the Association to elect the Managing Committee as per the procedures laid down in Election Bye Laws. For all purposes Election Bye Laws and Sequence of Events form part and parcel of this notification.


Please stand notified to the above.



(Randhir K Arora)


Copy To

  1. Patron, SJA Alumni Association, Dehradun
  2. All Members by email
  3. Election and Returning Officer

Election Notification

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