Election Notification for the 4th Elections for the Managing Committee of SJA Alumni Association for the Term 2017-19
I, Praveen Chandhok, as President of the SJA Alumni Association, 12 Rajpur Road, Dehradun, hereby notifies the following to all members of the Association: -
As per the Memorandum of Association, Rules and Regulations and Bye-laws framed by the committees read with the decisions taken in accordance to the AGMs, the following is hereby Notified:-
1.That the date of Elections for the Managing Committee is on 16th December 2017.
2. All members of the Association are required to elect by secret ballot the following Managing Committee: -
Sl. No. Post
I President One
II Vice President
IV Treasurer One
V Managing Committee Member Senior Four
VI Managing Committee Member Junior Three
As per Bye-Laws only those Josephites who are members of the Association as on 15th August 2017 shall be eligible to contest for any post in the elections. The list of members have been updated on the Association website www.sjaalumni.com
The elections shall be by means of physical polling of secret ballot on the 16th of December 2017. However, postal ballot may be resorted to in case a member is unable to attend AGM due to personal exigencies.
Please see Election Bye Laws for details which is also available on website www.sjaalumni.com
3. The Last dates for :
a. Filing of nominations is 17th October 2017.
b. Scrutiny of nominations and publication of provisional list of valid nomination 24th October 2017.
c. Withdrawal of nomination/candidature is 26th October 2017.
d. Request of postal ballot by mail/email is 16th November 2017. Member must make the request with a valid photo identity proof.
e. Completion of dispatch of postal ballot 25th November 2017.
f. Last date of receipt of postal ballot at GPO Dehradun 15th December 2017.
g. Pooling, counting and declaration of results 16th December 2017.
4. The prescribed forms for Nominations, withdrawal of candidature and request for postal ballot are available with the Election Committee and can also be downloaded from the website www.sjaalumni.com.
5. The Management Committee shall be soon appointing Election Committee to conduct the scheduled elections to be held in December 2017.
All communication with respect to this notification should be made at the following:-
SJA Alumni Association,
St. Joseph's Academy,
12, Rajpur Road, Dehradun
For any further clarification please see FAQ regarding elections on the website or contact email@example.com.
And now, I call upon all members of the Association to elect the Management Committee as aforesaid as per the procedures laid down in Election Bye Laws. For all purposes Election Bye Laws and Sequence of Events form part and parcel of this notification.
You are also requested to update your postal address, telephone numbers, email ID's available with the Alumni office at the earliest.
To be eligible for voting, members are requested to ensure that all their dues are clear prior to issue of both postal ballot & physical ballot.
Members are also requested to carry their Membership cards for identity. However those members who are yet to receive their Membership cards may carry any other valid photo ID with them.
Please stand notified to the above.